A question: What is the most efficient way to go about finishing that task that started even before Carl von Linne, the description of all species on the planet?
I've been critical of the Encyclopedia of Life project in the past, but that pertains more to their timeline and setup than their goal. The ultimate goal of alpha systematics is the description of all species on the planet, and the Biodiversity Crisis is working against that goal. What is really needed right now is efficiency. Unfortunately, new species descriptions are painfully inefficient.
Dr. Neal Evanhuis describes some problems and solutions for efficiency by outlining what he calls "The Eight Steps to Enlightenment and Taxonomic Nirvana". His thesis is that the efficiency by which species are described depends on the efficiency (and joy in) each of the steps. Obviously the exact techniques vary between groups, but overall, successful species description requires the above steps, including field work and collection, sorting and identifying of samples, literature searching and resources, writing of publications and illustrating, and communicating discoveries to the public. I'm not going to address discovery through sequence data because mostly these are used to resolve species complexes and are inefficient by any means, and new species still require morphological descriptions for identification and validity, lest they become nomena dubia.
So, I would like to address efficiency in each of the steps, and what might be done to increase this.
1. Enjoyment of Nature. This, for most biologists, should not be a hard sell. Often we become interested in our field as children, playing in the outdoors. However, some of us, myself included, have changed into indoor creatures as we age. While I'm not advocating we all live without roofs there is certainly something to be said about spending time just observing nature firsthand, and locally, since local is where we are the majority of the time.
Solutions: Partaking in weekly (or daily) nature walks, local surveys and inventories of biota, and inclusion of friends and family with these delights can increase the enjoyment and therefore the want to get away from the computer and outside. Keeping a field journal (more on that below) can increase this even further, as your observations and thoughts will stay in mind longer.
2. Enjoyment of Collecting Specimens. While there are often ethical concerns about taking life for reasons other than survival and nourishment, most organisms require collecting and dispatching for proper identification and cataloging. One of the issues that I find myself having is that, while I am particularly good in the lab, I am a poor field biologist and not a very good "hunter". I'm sure there are others who do not have the same abilities yet excel in identifying.
The obvious solution is to use traps (or other passive collecting methods) so that the organisms come to you and not the other way around. There is still the obvious issue of when and where to place the traps, but that goes hand in hand with satisfying Step 1. A second issue is that collecting often takes volume but not diversity, therefore, the type and placement of trap should be linked to something I call novel catch efficiency (NCE). NCE is an relative character of a trapping method for the person using it and the particular taxon of interest, and is calculated as the average novel catch per unit time of effort. A trap that will collect an average of 3 species you've never found before per week of trapping is much more efficient in surveying diversity than a trap that only collects one group in large numbers. Collecting methods with higher NCE should be favored over those with lower NCE for the purposes of taxonomic surveys. For example, different sorts of flight intercept traps will be differentially suited to collecting a diversity of different groups of insects.
One of the most important parts of collecting (or field biology in general) is keeping a record of what where and when. The best method I know is called the Grinnel Journal System, which consists of a field notebook, a field journal, species accounts, and a catalog of collections. More information on this system can be found here and in Judith Winston's excellent book Describing Species. I've adapted the system as follows: I use a rite-in-the-rain notebook and pencil for taking notes in the field, a soft bound Moleskine lined journal as my Field Journal, a standard three ring binder with looseleaf for the species accounts, and a hardbound Moleskine squared notebook for my catalog. I also have several other notebooks I use to keep track of my laboratory activities, and synthesize information. All of these items will keep you from forgetting important information when it comes time to produce publications, and will provide observational notes on distribution and ecology which will help in writing.
Solutions: Use collection techniques suited to your taxon and personal abilities, including traps with high NCE; Keep a system of journals which track your collections and other field activities; choosing areas of high diversity, local or distant, from which to collect (or perhaps, more fundamentally, choosing a taxon which is poorly known so your efforts bring success no matter where you go).
3. Enjoyment of Sorting. While some people find this a joy, other people can find the task of sorting specimens to be extremely tedious. And, depending on one's group, this may be just so. However, it is impossible to find new species while samples go unsorted, or incompletely so.
Solution: The most efficient way to sort insects is to have something akin to the following system. The sample is laid out before you in a white tray or on a flat surface, with adequate lighting. The specimens are then taken out individually and put in containers or vials sorted roughly to order. If you are only collecting for one portion of the samples, and know of no other people who would be interested in picking through, the loess can be discarded. It helps if you have a desk or workbench set up for only this task. Once the rough sorting is complete, groups can individually be separated further for preservation. It is unefficient to identify specimens at the same time as sorting. What usually ends up happening is the researcher (and I am guilty of this) will find an interesting specimen and spend several hours pouring over it, while the sample sits aside, unfinished. Instead, samples should be sorted first and identified later. Rough sorted portions of a sample (e.g. a vial full of Diptera) can be set aside with the unique collection numerical identifier which corresponds to a single sample entered in your Catalog, and you will easily know what to do with it later.
4. Enjoyment of Discovery. This step encompasses identification. Species identification is the only type that will lead to discovery of new species, and most groups are very poorly known with dispersed literature. A continued problem is identification of part of a sample, then quickly forgetting about it, thus reversing hours of work.
Solution: The most important thing for this step is to be well versed in identification of a particular group, and have all the necessary literature on hand (see Step 5). Such skills come with time and practice, and require particular equipment and techniques such as microscopes and slide mounts. The second most important thing is to identify and immediately label specimens, lest you later forget what they were. It is good to make a list of all the species collected in a sample along with numbers and enter it into your catalog, and species accounts as needed. These can then be easily integrated into master distribution lists later.
5. Enjoyment of Researching Taxonomic Literature. This is a necessary step for every successful taxonomist. My mentors have pointed out on several occasions that the primary step towards taxonomic expertise is gathering a database of literature about a group. The difficulty arises with the amount; there is so much information available, where do I start?
Solution: The obvious way to approach this is to work from the general to the specific. Start with literature and keys for higher taxa, and work downwards to species level. Keep your resources for the higher taxa broad and the lower taxa narrow. In other words, it's foolish to start by trying to collect all the type descriptions and species keys for all Hymenoptera. Instead, start by finding a good family key to Hymenoptera, then genera keys for groups of interest, and then pick several genera of interest as focus and expand slowly from those into adjacent genera. Online literature databases such as Zoological Records and various group specialized sites are excellent resources and makes this task much easier, as does the uploading of various articles and books as PDF files. For groups you specialize in, it may be best to keep both an electronic and physical copy of publications, especially of keys and atlases.
Part of the task of becoming well versed in a group is creating checklists and atlases, both personal and for publication. Most groups are poorly studied and do not have regional resources, so you must build your own. The most simple form of checklist is with only species names organized by genus and family. The best is annotated with synonymy, distribution summaries, and lists of publications that mention the taxon with notes about their content. An atlas is a summarized key for entire group in a particular region, and often consists only of illustrations used for identification. Such a resource can be invaluable as a quick reference.
6. Enjoyment of Describing. This step encompases describing and illustrating a new species. Most taxonomists are not particularly good writers or illustrators, so this task can be the hardest of them all.
Solution: Fortunately, most taxonomic papers have a standard format that can be copied and altered as needed. A short introduction and methods section, then straight into the description, which starts with the new name, a diagnosis which is a short statement of how to tell the species from others in it's group, a full description which is just a logical progression starting from one end and moving to the other, material examined, and remarks on ecology, biology or other interesting notes. Illustration methods vary from group to group; for insects, most often one can use a dissecting scope with a gridded eyepiece, or if you are a truly horrible artist, a camera lucida may work better. For larger animals (ie vertebrates) a photograph may suffice. In either case, there are various image manipulation programs that can alter and augment your abilities. This whole task should be as reasonably quick and painless as possible; it should not take weeks to write a species description by the above method.
7. Enjoyment of Submitting your Manuscript for Publication. Once the publication is complete, some people waffle at actually publishing it. This has been due to money, or no proper journal for such a thing, or failure to properly complete the above steps.
Solution: For zoologists, the journal of choice is Zootaxa. This online peer reviewed journal has no cost for non-open access articles and can expedite articles to within a month of submission. For animal species, there is no contest this is the best route.
I would like to note that, in addition to primary descriptions there are many other things taxonomists should be publishing, including their personal checklists, atlases, and many many notes about distribution and ecology. There is so much information which would be useful but goes unpublished, possibly because the biologist in question suspects it has been previously published. These too are part of Step 7. Checklists and atlases may be best published online these days, while short articles on observations and new records can be nicely published in journals such as Entomological Notes.
8. Enjoyment of Educating Others. Outreach to the public increases efficiency of new species description by relating your discoveries, and getting people interested in doing the same. The solution is to be interested, and therefore to be interesting. Public speaking isn't easy but with enthusiasm for the subject matter it is not important to be perfect. Your enthusiasm is shared with your audience. Free availability of information makes our work easier, therefore, making your publications freely available may be the most important part of this step. [Ed: Blogging seems to be an excellent way of communicating publications; see here for more information]
Overall, if the above solutions were used, taxonomists would not have any trouble publishing their discoveries, or finding discoveries in the first place. The efficiency of alpha systematics would be increased 100 fold.